JOB ASIA Administrative Assistant MICHELIN

Administrative Assistant

- - - - - - - - - - - -

KEY EXPECTED ACHIEVEMENTS

Responsibilities:
•    Onboarding:
o    Internal Employees: 
o    Assist in the onboarding process for new employees, including welcoming them to DOTI,  coordinating orientation sessions, and ensuring a smooth transition.
o    Raise requests for WIFI (wherever applicable)
o    Update relevant information in Whitepages 
o    Provide support to new hires during their initial weeks.
o    External Employees:
o    Manage onboarding: Raise requests for ID creation, laptops macbooks. Track laptop deliveries to respective external employees
o    Manage offboarding: Track laptop, macbook returns and update records accordingly
o    Manage access requests for external partners, employees. Create their access requests in W2M.
o    Welcome external visitors at the reception. 
•    Training Coordination:
•    Coordination between vendor and requesting manager to block trainer timeslot for connect.
•    Collating nominations, Sharing meeting requests to attendees.
•    Book meeting rooms
•    Making visitor entry in system, Generation and sharing of WiFi credentials with visitor
•    Receiving visitor, security clearance, visitor briefing about classroom / pantry etc.
•    Training troubleshooting - Infra (WiFi issues, projector issues, whiteboard / marker issues etc.)
•    Training troubleshooting - Vendor (Trainer issues, lab issues etc.)
•    Sharing daily assessment marks with managers
•    Sharing final assessment marks, attendance with managers and SP for inTouch upload
•    Collation of attendees' cost centres from managers
•    Creation of training costs split document basis cost centres
•    Coordination with other EAs for PR and with Purchase for PO creation
•    Coordination with Finance for invoice payments
•    Split learning report manager-wise

•    Assets Management:
o    Maintain an inventory of Macbooks, charges, connectors headsets and other assets.
o    Order and restock assets as needed.
o    Coordinate asset allocation for new hires and track their usage.

•    Travel Management:
o    Assist with travel documentation such as Invitation letter and Covering letter
•    General Administrative Support:
o    Respond to emails, and handle inquiries.
o    Updates various distribution lists.
o    Support with event organization.